Moving public folder calendars and tasks to SharePoint 2010

Not all Exchange Server public folders contain messages; some folders also contain calendar items, contacts and tasks. Although you can move this type of data to SharePoint 2010 document libraries, the process to do so differs from the process for moving message data. This tip explains the steps involved in migrating public folder calendar, tasks and contacts to SharePoint 2010.

In order to demonstrate a public folder calendar migration, I created an Exchange Server 2010 public folder named Company Calendar and created a few items within it.

To move the entries to SharePoint, open a Web browser and navigate to your SharePoint site. The default front page contains a Calendar link. Click it to display the site’s calendar.

Click on the Calendar option found in the ribbon’s Calendar

Tools section. You will then see a Connect to Outlook icon (Figure 1).

Figure 1. Click the Connect to Outlook icon to begin the migration process.

The SharePoint calendar will open in Outlook, which will only display your personal calendar and the SharePoint calendar (Figure 2). The public folder calendar is not displayed.

Figure 2. Outlook displays your personal calendar and the SharePoint calendar.

The next step is to move the events from the public folder calendar and place them into the SharePoint calendar. Expand the list of calendars and choose the check boxes that correspond with the SharePoint calendar and the public folder calendar, as shown in Figure 3.

Figure 3. After you hide your personal calendar, you can see public folder and SharePoint calendars.

Click the Change View icon and choose List. When you click on the public folder calendar, you will see a list of calendar entries within the public folder calendar (Figure 4).

Figure 4. List view displays all the public folder calendar entries.

Finally, select all of the items in the list and drag them to your SharePoint calendar. This will copy all items to SharePoint (Figure 5).

Figure 5. Events from the public folder calendar are now displayed in SharePoint.

How to migrate public folder tasks to SharePoint 2010
SharePoint 2010 considers tasks to be types of lists, so you should click on the Lists link. SharePoint 2010 already includes a built-in Tasks list (Figure 6).

Figure 6. SharePoint 2010 has a built-in Tasks list.

Click on the ribbon’s List Tools -> List tab and you’ll see the Connect to Outlook icon. Once the list is connected to Outlook, open the public folder tasks and SharePoint tasks directly through the Outlook folder list, as shown in Figure 7.

Figure 7. Access both the public folder tasks list and the SharePoint tasks list through Outlook’s Folder view.

To move tasks from the public folder to the SharePoint list, simply drag and drop them (Figure 8).

Figure 8. The public folder tasks list has been migrated to SharePoint 2010.

Moving public folder contacts to SharePoint 2010
SharePoint doesn’t provide a default Contacts list, as shown in Figure 6. To create one, go to the front page and click the Lists link and then the Create link. SharePoint will ask you what type of list you want to create. Choose the Contacts option(Figure 9).

Figure 9. SharePoint allows you to create a Contacts List.

After you’ve created the Contacts list, you can migrate your public folder contacts to SharePoint using the method used to migrate a Tasks list.

Missing Or Damaged Configuration Settings Cause Errors While Connecting To Exchange Server

Missing Or Damaged Configuration Settings Cause Errors While Connecting To Exchange Server

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Microsoft Exchange Server is the most widely used server-side application, in client server architecture, that is used to create collaborative messaging environment. It creates a user mailbox for every user, which can be accessed using Microsoft Outlook. A copy of mailbox is stored on client system to access it when you are not connected to Exchange Server. This is known as OST (Offline Storage File). When you connect to Exchange Server, the OST file automatically gets converted into PST (Personal Storage Table) after synchronization and it is updated. However, if synchronization can not complete successfully, OST to PST conversion fails. The OST file can not be updated after this.

 

As an example of OST file connectivity problem, you may face the below symptoms when you attempt to connect Microsoft Outlook 2007 to Exchange Server:

 

You encounter the underwritten error message if your Microsoft Office Outlook 2007 profile is configured automatically:

“The action cannot be completed. The connection to the Microsoft Exchange Server is unavailable. Your network adapter does not have a default gateway.”

You may come across the below error message if your Microsoft Office Outlook 2007 profile is configured manually:

“Your Microsoft Exchange Server is unavailable”

 

For instance, the error might take place if Outlook has an existing user profile that was connected previously to Microsoft Exchange Server, and then the settings for default gateway is lost. In this case, when you click the Check Name option for verifying the settings in Email Accounts dialog box, the following error occurs:

 

“Outlook cannot log on. Verify that you are connected to the network and are using the proper server and mailbox name. The connection to the Microsoft Exchange Server is unavailable. Your network adapter does not have a default gateway.”

 

When you attempt to connect Office Outlook 2007 to Exchange Server 2003 using RPC over the HTTPS, you encounter the below error:

 

“Cannot start Microsoft Office Outlook. Cannot open the Outlook window. The set of folders cannot be opened. The attempt to log on to Microsoft Exchange has failed.”

 

Cause

 

It occurs when Outlook 2007 configuration settings become corrupt or get deleted.

 

Resolution

 

To fix this problem, configure Outlook, Convert OST to PST manually using third-party tools, and attach the resulted PST file to Outlook profile.

 

You can easily Convert OST file using commercial applications, which are capable of converting OST files of all sizes. The OST PST conversion process is quite easy and safe with the help of these tools.

 

Stellar Phoenix Mailbox Exchange Desktop is the most popular and widely used application that is used to effectively convert unusable OST file. The software works well with Microsoft Outlook 2007, 2003, 2002, and 2000.

convert ost to pst file